The creation, distribution and acknowledgement of company policies and procedures ensure safety, act a reference guide and provide protection from the unknown… READ MORE.
The Target breach, Sony breach and other highly publicized security breaches have pushed the need for strong cyber-security to the forefront.
Do your policies and procedures include a disaster recovery or emergency action plan? What happens when a natural disaster, power outage or other unplanned event occurs? Looking for guidance on how to ensure employee accountability and compliance through effective policy management, or how to streamline the policy and procedure lifecycle?
Check out the resources below:. Protect intellectual property, manage grants, preserve student privacy, and outline ethical procedures. Improve organizational transparency, underwrite policies and procedures, mitigate risk centers, and reduce volatility.
Establish procurement policies, outline employee safety procedures, specify quality control of products, and satisfy changing regulatory guidelines. Avoid heavy penalties from local, regional, state and federal regulators, manage potential risks, and enhance employee safety and training retention.
Visit our resource library for industry best practice tips and tools and for case studies on how our software has helped clients in your industry. Let us show you how Policy Management Software will strengthen your compliance program. About Us Resources Careers Support. Free Policy and Procedure Template. Download A Free Policy and Procedure Template — Microsoft Word ConvergePoint is committed to helping organizations improve their policy and contract processes — not only through our compliance management software, but also by offering free tools and guides.
Download Free Policy Word Template. Policies, Processes and Procedures: Why You Need All 3 Businesses know that they need to have a system made up of policies, processes and procedures.
You Don't Have to Be a Large Organization to Have Great Policies and Procedures Every time a discussion on policy and procedure management arises, there are always people in the room who think it applies to large enterprises only — and definitely not to them yet. Policies and Procedure Management: Proactive vs. Calculating the True Cost of a Policy or Procedure Businesses are dynamic to meet the demands of the marketplace. Policy and Procedure Management: You're Only as Compliant as Your Employees Policies are put in place to ensure everyone is on the same page about their jobs, from how to take vacation and sick days to how to use equipment safely.
Are Your Policies Centralized? Policy and Procedure Management: Behind the Scenes Every industry and business has certain regulations to follow and policies to implement for very different, yet equally important, reasons. Preventing Data Breaches Starts with Creating and Training on Policies The Target breach, Sony breach and other highly publicized security breaches have pushed the need for strong cyber-security to the forefront.
Why Policy Management is Essential to Your Disaster Recovery Plan Do your policies and procedures include a disaster recovery or emergency action plan? Policy Management Software on Microsoft SharePoint Looking for guidance on how to ensure employee accountability and compliance through effective policy management, or how to streamline the policy and procedure lifecycle?
Industries Served. Education Protect intellectual property, manage grants, preserve student privacy, and outline ethical procedures. Insurance and Employee Benefits Improve organizational transparency, underwrite policies and procedures, mitigate risk centers, and reduce volatility. Manufacturing and Retail Industry Establish procurement policies, outline employee safety procedures, specify quality control of products, and satisfy changing regulatory guidelines.
Energy and Utilities Avoid heavy penalties from local, regional, state and federal regulators, manage potential risks, and enhance employee safety and training retention. Policy Management — Best Practices Visit our resource library for industry best practice tips and tools and for case studies on how our software has helped clients in your industry.
Privacy Policy. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. However, you may visit "Cookie Settings" to provide a controlled consent. Cookie Settings Accept All. Be sure to consider policies and procedures that cover such things as harassment, non-discrimination, workplace safety, smoking and alcohol or drug use, and IT best practices and security.
One of the key aims of construction policies and procedures is to ensure worksite safety. Construction documentation provides for such things as employee safety training, inspections for hazards, and managing emergencies. Complete this template and train all employees in its provisions so all staff are prepared before an incident occurs. Smartsheet is a cloud-based platform that enables HR teams to manage everything from job applicant tracking to new hire onboarding and employee performance reviews.
See Smartsheet in action. Watch a free demo. A policy provides guidelines and overall direction for an organization. Policies offer structure for consistency, and also ensure compliance with organizational values and goals as well as regulations and standards. Policies are generally set by upper management.
A policy document should describe what the policy does and why it is necessary. It should also explain which individuals, roles, or departments are responsible for writing, reviewing, implementing, and managing the policy.
A procedure describes how policies should be implemented. Procedures are usually performed by employees and describe who should perform specific activities and how to complete a task. A policy sets the overall tone for your company, and a procedure describes the steps employees should take to enact a specific policy.
By contrast, a process describes how procedures across the entire company align with one another in order to realize a product or service. Processes should also detail who is responsible, and ensure that the necessary tasks are completed properly and on time. Rendering policies and procedures distinct from one another is important, but combining a policy with a related procedure in the same document may be desirable for ease of reference.
Policies can also help your organization reduce or avoid risk. In addition, policies can guide the way to regulatory compliance. Procedures show the steps that employees must take to implement those policies.
They can give clear guidance on what to do in particular sets of circumstances in order to avoid improvising solutions. Policies and procedures can take a long time to develop and perfect, but you can expedite the experience by following a few developmental and structural steps.
Policy and procedure templates can help. Use language and tone appropriate to your audience. If your organization keeps a style guide and in-house glossary, use it. Consider these tips:.
If your documents are easy to find and read, users will be more inclined to read and reference them. Consider the following structural tips for your policies and procedures:.
Your company may publish policy and procedure templates on the company website, which can help reduce the need to consider design and formatting, and provide hints about content to include. Certain standards and fields also publish templates online. Your organization may also specify references to keep tone and language accessible and inclusive as well as clear, correct, and concise.
For legal questions, you can include a contact email with the policy and procedure templates you post online. Depending on your industry, certain content may be mandatory in policies and procedures. However, in general, the document should serve your organization, not the other way around. Customize your content to support your situation. You may have separate policy and procedure documents or one large document.
The following are some of the possible policy topics:. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. In This Article. Sample Policy and Procedure Templates Professional associations and government departments frequently publish policies and procedures as well as sample templates for example, consider these tips for nonprofits and small businesses.
IT Policy and Procedure Template. Keep your employees connected, informed, and engaged with Smartsheet. What Is a Policy? What Is a Procedure? What Is a Process? What Separates Policies and Procedures? How to Write Effective Policies and Procedures Policies and procedures can take a long time to develop and perfect, but you can expedite the experience by following a few developmental and structural steps. Here are the major steps for writing effective policies and procedures: Preparing to Write: You can make your policy and procedure-writing process more efficient by treating the activity as a project and ensuring you get management support.
That way, time and resources will be available to you. Because policies and procedures often involve legal and regulatory consequences, consider having documents reviewed by legal counsel. Having a clear understanding of why a policy is necessary is also vital to keeping the project focused. Choosing an appropriate template for your field or industry will help you gain a better understanding of what content you need to add, and can also relieve you of the need to design a template.
Moreover, if your organization has the means, a document management and tracking system can help you track revisions and publish the document in a place that is accessible to those who need it.
Writing Your Documents: To write your documents, begin by reading current policies and procedures, if any exist. Also, review any compliance or regulatory guidelines that apply. Consulting employees on the creation of documentation is one of the best methods for ensuring their interest in and use of procedures.
After you draft the document, verify its accuracy by walking through the steps. Have those affected by the document evaluate the document. Finally, get approval for and sign off on the document from the highest level of management you can, such as a CTO or CEO. Implementing Policies and Procedures: To encourage the success of a document, plan its implementation. Publish the document in one central location, such as on a company website.
Employees should sign off when they have read the document. Create a training plan to support the new policies and procedures. Then, establish a review cycle so that new regulations and practices can be incorporated into your documents to keep them relevant.
Language and Tone Use language and tone appropriate to your audience. Consider these tips: Use terms and definitions consistently. Explain acronyms. Use plain language rather than jargon. If you must use jargon, explain it. Use inclusive and gender-neutral language.
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